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Privacy Policy

Last updated: September 2026

Data We Access

Data Type	Purpose	Storage
Calendar Events	Display meetings & send reminders	Local Only
OAuth Tokens	Authenticate with Google/Microsoft	Local Only
Email Address	Display connected account	Local Only
Meeting Duration	Track time in meetings	Local Only
AI API Keys	Generate meeting insights & action items	Local Only Optional
Meeting Captions	Extract action items after a call	Local, then deleted Opt-in
Action Items & Recaps	Show what you agreed to in past meetings	Local Only Opt-in

Data Storage

All data is stored locally in your browser using Chrome's Storage API. This includes:

• Your calendar connection settings
• OAuth tokens for calendar access
• Reminder preferences
• Meeting duration statistics
• AI provider configuration (if enabled)
• Action items and recaps from meetings you chose to capture (if enabled)

We do not have servers that store your data. When you uninstall the extension, all data is automatically deleted.

Automatic deletion

• Caption transcripts are deleted as soon as action items are generated. If the browser closes mid-call, any leftover transcript is deleted within 6 hours. This happens regardless of your retention setting — raw conversation text is never kept long-term.
• Action items, recaps, duration history and cached events are deleted after 30 days by default. You can change this to 7, 30 or 90 days, or to “never”, in Settings.
• Delete all meeting data now in Settings removes all of the above immediately, stops any capture in progress, and revokes standing capture consent. Your calendar connection and preferences are kept, so you don't have to set the extension up again.

Third-Party Services

PingMeet connects to the following services only when you explicitly connect your calendars:

• Google Calendar API - To fetch your Google Calendar events
• Microsoft Graph API - To fetch your Outlook Calendar events
• AI Providers (Optional) - OpenAI, Anthropic, Google AI, or a custom endpoint you specify. Only used if you configure an API key. Used for two separate features: meeting insights (titles and times only) and action items (which send caption text — see below).

Your API key goes directly from your browser to the provider you chose. It never passes through us, because there is no “us” in the request path — no PingMeet server is involved.

What We DON'T Do

• We don't sell your data
• We don't share your data with third parties (except AI providers if you opt-in)
• We don't track your browsing activity
• We don't show advertisements
• We don't collect analytics or telemetry
• We don't access your microphone, camera or audio, and we don't record meetings — the action items feature reads only the captions already shown on screen
• We don't keep caption text after action items have been generated

AI Insights (Optional Feature)

If you choose to enable AI-powered meeting insights:

• Your meeting titles and times may be sent to your chosen AI provider
• You provide your own API key - we don't have access to it
• This feature is completely optional and disabled by default
• You can remove your API key at any time to disable this feature

Meeting Action Items (Optional Feature)

When enabled and approved, PingMeet reads the captions the meeting itself is already displaying on Google Meet, Zoom (web) or Microsoft Teams (web), and uses them to extract action items when the call ends.

What this feature does

• It reads caption text that is already on screen. It does not access your microphone, camera, or audio, and it does not record the meeting. If captions are off, there is nothing to read and nothing is captured.
• Captions are held in local browser storage only while the call is running, and are deleted as soon as the action items are generated.
• To produce the action items, the caption text is sent to the AI provider you configured, using your own API key. This is conversation content, not just meeting titles — please make sure that is acceptable for your meetings and consistent with your employer's policy. That provider's own privacy policy and data retention terms then apply to that text.
• Only the resulting action items, decisions and short summary are kept afterwards, subject to the retention window above.

Your controls

• The feature is disabled by default and requires an AI API key to work at all.
• Each meeting asks for approval first. You can decline with Not now, or opt into capture every meeting if you prefer not to be asked.
• You can switch back to being asked at any time — see “Ask before capturing” in Settings. Withdrawing that blanket permission also stops any call that was being captured under it, while leaving meetings you approved individually running.
• While capture is active, a visible indicator appears in the meeting tab, with a Stop button. Stopping revokes approval for that meeting.
• Turning the setting off, or using Delete all meeting data now, stops any capture already in progress.

Other people in the meeting

Other participants are not notified by PingMeet that you are extracting action items. Recording and note-taking rules differ by jurisdiction, employer, and platform. You are responsible for having whatever consent or disclosure your situation requires.

What is not supported

The desktop apps for Zoom and Teams cannot be captured — a browser extension has no visibility into them, and no extension can provide this. Only meetings you join in the browser are eligible.

Permissions Explained

Permission	Why We Need It
identity	OAuth authentication with Google/Microsoft
notifications	Show meeting reminder notifications
alarms	Schedule reminders at the right time
storage	Save your settings and calendar data locally
tabs	Open meeting links when you click "Join"
offscreen	Play reminder sound in background
downloads	Export weekly meeting reports
idle	Detect a locked or idle screen, so a reminder can be made louder when you are least likely to see it. Reports only active / idle / locked — never what you are doing.
Site access to meet.google.com, zoom.us, teams.microsoft.com	Read on-screen captions for action items, and detect that you actually joined. Used only for meetings you approved; nothing is read otherwise.

Google API Services User Data Policy

PingMeet's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Scopes we request, and why

Scope	Why PingMeet needs it
calendar.events	Read your upcoming events so reminders can fire before a meeting starts, and write the two changes you ask for from the popup: creating an event, and declining an invitation.
calendar.calendarlist.readonly	List the calendars on your account so you can choose which ones PingMeet watches. Reads names only, never event contents.
userinfo.email	Show which account is connected, so you can tell two accounts apart. Displayed in the extension and never sent anywhere.

Transfers of Google user data

PingMeet operates no servers, so Google Calendar data never reaches infrastructure we control. There is exactly one case in which it leaves your browser: if you turn on the optional AI Insights feature and supply your own API key, event titles, start times, durations and attendee counts for the day are sent from your browser directly to the AI provider you selected, to generate that day's summary. This transfer is off by default, requires a key you provide, and is described in AI Insights above. No other Google user data is transferred to any third party, and none of it is used for advertising, sold, or used to train general-purpose models by us.

Google user data is never read by a human, except where you explicitly ask us for support, where it is required for security purposes, or to comply with applicable law.

Your Rights

You have full control over your data:

• Access: All your data is visible in the extension
• Delete: Use Delete all meeting data now in Settings for an immediate purge, set a retention window of 7/30/90 days, or uninstall to remove everything. Transcripts also have their own Delete all stored transcripts now button.
• Withdraw consent: Turn off caption capture at any time, or press Stop on the indicator inside the meeting
• Portability: Export your meeting reports anytime, and copy any recap's action items as Markdown

Changes to This Policy

We may update this privacy policy from time to time. Any changes will be reflected in the "Last updated" date above.